Engagement Assistant, July 2025

Key Responsibilities: 

Annual Fund and Curtis Circles Support

• Assist with the planning, execution, and tracking of annual fund campaigns including Giving Day, direct mail, and digital appeals.
• Coordinate Curtis Circles donor recognition materials and communications.
• Track membership levels, benefits fulfillment, and renewals for Curtis Circles donors.
• Support the preparation of reports and materials for internal and external stakeholders.

Donor Stewardship

• Help execute stewardship plans for all donors, ensuring timely and personalized acknowledgments.
• Assist with the management of fellowship stewardship, including donor notification of student performance activities.
• Maintain accurate donor records in the CRM database and assist in tracking stewardship touchpoints.
• Coordinate birthday recognition for donors, alumni, and other key Curtis stakeholders.

Event Support

• Provide logistical and administrative support for donor, alumni, and family events, both on- and off-campus.
• Assist with event invitations, RSVP tracking, nametags, materials preparation, and day-of coordination.
• Help manage follow-up communications and post-event reporting.

Alumni and Family Engagement

• Support communication efforts with alumni and families, including newsletters, event invitations, and surveys.
• Help maintain up-to-date records and contact information in the database.
• Assist with alumni recognition, volunteer coordination, and family programming initiatives.

Administrative and General Support

• Respond to inquiries and requests from donors, alumni, and families in a timely and professional manner.
• Provide scheduling and meeting support to Engagement Team Members.
• Maintain accurate and organized files, reports, and documentation.
• Other duties as assigned.

Curtis welcomes applications from people with a wide variety of experience and backgrounds, who are eager to work hard, learn, and contribute.

Candidates should be able to demonstrate: 

• Minimum of one year experience in office management, program development, project management, event management, alumni relations, and/or volunteer management.
• Excellent communication and interpersonal skills, with the ability to build rapport and establish trust with diverse constituencies.
• Capacity to write effectively, speak persuasively, and present information logically and neatly in various contexts.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously and meet deadlines.
• Proficiency with Microsoft Office Suite and CRM/database software; experience with Raiser’s Edge a plus.
• Ability to work with alumni, families, donors, and volunteer leadership tactfully and diplomatically.
• Willingness to work some evenings and weekends.
• Commitment to the mission and values of Curtis Institute of Music.
• Ability to communicate the value and benefits of music education to all audiences.

The ideal candidate must exhibit qualities consistent with Curtis’ core values:

• Pursuit of Excellence
• Learn by Doing
• Community
• Collaboration

• Position is located on the Curtis Institute of Music campus in Philadelphia and an in-person work schedule is required on Mondays, Wednesdays, and Thursdays.
• This position is part-time, 21 hours per week, with the opportunity to occasionally work additional hours not to exceed a total workload of 29 hours per week.
• Exertional requirements are primarily routine office environment.
• Some night and/or weekend work may be required occasionally for performances and events.
• Visa sponsorship is not available for this position. Applicants must be authorized to work in the United States for any employer at the time of hire.

• $20.00 per hour, gross
• This position is not benefits eligible