Orchestra & Production Manager
Report to: Senior Vice President of Artistic Operations
The Orchestra and Production Manager (OPM) ensures the smooth operation of the Curtis Symphony Orchestra, Curtis Chamber Orchestra, Curtis Lab Orchestra and Curtis Opera Orchestra, relative but not limited to rehearsal and performance schedules, musician assignments, daily attendance, operational logistics for travel, etc. The OPM oversees the personnel as well as the operational needs of a full symphony orchestra while understanding the educational importance of teaching Curtis’ young artists proper orchestra etiquette, expectations and citizenship as section leaders and orchestral musicians.
Working closely with the Senior Vice President of Artistic Operations (SVPAO), this position assists with the scheduling and production of the institution’s concerts, rehearsals, tours and special performance events, ensuring that they run smoothly, effectively, and in a financially responsible manner.
- Working closely with the SVPAO, the OPM assists with program planning and scheduling of the Curtis Symphony Orchestra, repertoire classes, (i.e. wind class, brass class) lab orchestra and opera orchestra as needed.
- The OPM oversees all operational elements for all Curtis orchestras’ needs, through the following:
- Serves as the primary contact with the Kimmel Center and other venues with regard to load-in/out schedules, equipment, instruments, backstage lists, etc.
- Attends all orchestra rehearsals and concerts whether in Philadelphia or out of town
- Serves as the primary contact with various bus companies and moving companies, to arrange for instrument and personnel transport to all external concert venues
- As directed by the SVPAO, maintains direct contact with guest conductors relative to rehearsal order needs, stage set-up instructions, doublings, etc.
- Creates, maintains and distributes stage plots and backstage needs to venue production managers and crew, in a timely manner
- When needed, coordinates necessary instrument rentals
- As needed, assists in the coordination of orchestra and large ensemble tour
- Working closely with the Dean of Faculty & Students, the SVPAO, the Orchestra Librarian and the Director of Recitals, manages the administrative and departmental needs of large ensembles, through the following:
- Manages the Orchestra Crew for the set-up and tear-down of orchestra activities; processes the appropriate payroll for such activities in a timely manner
- Using the database called Asimut, schedules and assigns students to orchestral repertoire, creates orchestra rosters, updates student contact information, indicates periods when students are considered “on leave”, tracks Curtis’ instrument collection distribution, etc.
- Maintains a substitute list of alumni and local musicians to consider as supplemental to the Curtis orchestra; hires substitutes as needed, while keeping the orchestra production budget up
- Working closely with the SVPAO, creates and updates the yearly orchestra production budget relative to transportation and meal costs for the orchestra, additional expenses for substitute and extra musicians, etc.
- Coordinates and takes attendance for all orchestra rehearsals and concerts, as well as sectional classes which are led by faculty\
- With the Dean of Faculty and Students, and the SVPAO, creates, presents and enforces all orchestra policies, (late arrivals, absences, string rotations, etc.); remains proactive in problem-solving with students and faculty as needed
- Annually update Orchestra Handbook and present all orchestra policies and procedures to all orchestra students
- Manages instrument locker assignments for instrumentalists
- The OPM oversees all orchestral activities related to Curtis Summerfest, both for the Chamber Music and Orchestra for Adults program and the Young Artists Summer Program, and works closely with the SVPAO and Summerfest Staff in the following ways:
- Manages the successful operation of all Summerfest orchestra sectionals, rehearsals, and recitals, including direct communication with incoming participants relative to orchestra assignments and detailed schedule, creating stage plots, obtaining and communicating rehearsal schedules, monitoring participant attendance, and directing recital crew workers, as needed.
- Oversees rostering activities for all orchestras in close consultation with Summerfest faculty members
- Communicates regularly with guest conductors regarding artist needs and ensures their comfort level with student participants and hospitality needs
- Oversees a crew of student workers, including set-up and tear-down crew and orchestra library workers
- Working closely with the President of Curtis, oversees the maintenance and distribution of Curtis’s instrument collection, through the following:
- Working closely with the President, updates and maintains a streamlined and clear process of each instrument’s distribution to Curtis students
- Provides students with a clear understanding and agreement of his/her responsibilities with such instruments when in use on campus and off campus; provides appropriate guidance and paperwork to students who participate in Curtis On Tour
- With the Senior Vice President of Administration and the SVPAO, coordinates the review and acquisition of annual instrument purchases requested by faculty
- Manages all maintenance of the instrument collection, while keeping up-to-date records that reflect accurate values, descriptions of, and insurance for all Curtis instruments
- Exceptional skills in verbal and written communication; superior leadership and collaborative qualities and proven success in problem-solving
- Exemplary interpersonal skills and the ability to act as a mentor to students
- Ability to demonstrate thoughtfulness and patience in problem-solving while understanding the needs of an intimate musical conservatory
- Excellent organizational skills and experience in delegation of tasks
- Strong familiarity with classical music and orchestral repertoire as well as previous experience with classical music ensembles
- Strong computer skills, including familiarity with all Microsoft Office programs; familiarity with Orchestra Planning and Administrative Software (OPAS) or equivalent is preferred
- Ability to motivate teams of student workers
- Careful attention to detail
- Touring experience desirable
Required Core Values:
The ideal candidate must exhibit:
- a positive, “can-do” attitude
- devotion and dedication to Curtis, its students, alumni, and parents
- passion for his/her work, and contribution to the field and greater good
- commitment and accountability for his/her work, and his/her ability to effect change
- desire and willingness to collaborate, think creatively, and make data-driven decisions
- respect, courtesy, and patience for colleagues, other staff, faculty, patrons, core constituents, and volunteers
- an eagerness to make Curtis a more diverse and inclusive institution
Working Conditions/Physical Demands:
- Routine office environment
- Required evening and weekend hours
- Some lifting required up to 15 lbs.
For best consideration, interested and qualified applicants should electronically submit a cover letter, resume, two professional references, and salary requirements to: firstname.lastname@example.org by April 15, 2019. Curtis offers a competitive salary commensurate with experience, an attractive benefits package. Hire is contingent upon the successful passing of PA Act 153 and criminal (ADP) background screenings. No phone calls, please. EOE. URL: http://www.curtis.edu