Executive Assistant and Board Liaison

Reports to: Senior Vice President of Administration

Status: Exempt

Job Summary

The Executive Assistant and Board Liaison provides assistance to the Senior Vice President of Administration (“SVP Admin”). This position works with the SVP Admin to coordinate all Curtis Board and Board Committee meetings and materials

Responsibilities

Essential Functions:

  • Schedule meetings and appointments for SVP Admin
  • Handle filing, phone, mail, and correspondence for SVP Admin
  • Schedule Board, Executive Committee, and Board Committee meetings and provide logistical support for those meetings, including materials collection and distribution, and minutes-taking, to all standing committees of the Board (Audit, Development, Education & Student Life, Facilities, Finance, Governance, H.R., Investment, and Digital Strategy)
  • Prepare draft minutes, incorporate edits and distribute minutes from Board of Trustees and Board Committee meetings and maintaining confidentiality of same
  • Serve as active conduit for all communication between Curtis and board members
  • Maintain board materials and Curtis documents on board Sharepoint site
  • Act as custodian of bylaws for the Curtis Institute of Music and in conjunction with the SVP Admin, coordinate periodic review of the Bylaws and Articles of Incorporation, as needed
  • Act as Curtis Institute of Music Board Secretary (elected, non-voting position)
  • Prepare and distribute annual board directory for Board of Trustees and Bok Foundation Board
  • Coordinate staff meetings for senior staff/management, prepare agendas, record follow ups for meetings and distribute
  • Handle other administrative assignments as needed

Qualifications

Education/Experience:

  • Undergraduate degree, plus experience in arts and/or education administration; or equivalent combination of education/training and experience
  • Proven track record of success in a similar position

Knowledge/Skills/Abilities:

  • Excellent organizational, interpersonal, and communication skills
  • Excellent listening, writing and editing skills
  • Excellent problem solving skills and business judgment
  • Ability to maintain confidentiality
  • Persistence
  • Ability to work in a team environment
  • Self-starter; takes initiative

Required Core Values

The ideal candidate must exhibit:

  • A positive, “can-do” attitude.
  • Devotion and dedication to Curtis, its students, alumni, and parents.
  • Passion for their work, and contribution to the field and greater good.
  • Commitment and accountability for their work, and their ability to effect change.
  • Desire and willingness to collaborate, think creatively, and make data-driven decisions.
  • Respect, courtesy, and patience for colleagues, other staff, faculty, patrons, core constituents, and volunteers.
  • An eagerness to make Curtis a more diverse and inclusive institution.

Working Conditions/Physical Demands

  • Routine for office environment.

To Apply

For best consideration, interested and qualified applicants should electronically submit a cover letter explaining what interests them in the role and why now is the right time for them to join the Curtis team, a resume, three professional references (including one supervisor reference), and salary requirements to: human.resources@curtis.edu. Position will remain open until filled. Curtis offers a competitive salary, commensurate with experience, and an attractive benefit package. Hire is contingent upon the successful passing of PA Act 153 and criminal (ADP) background screenings. No phone calls, please. EOE. URL: http://www.curtis.edu