Coordinator of Community Performances    

Report to: Chair of Career Studies and Director of Orchestral Operations

Status:  Exempt

The Coordinator of Community Performances will work closely with faculty, staff, students, and guest artists. The Coordinator of Community Performances participates in the planning and implementation of community projects and orchestra activities at the Curtis Institute of Music. This position also provides administrative support to the director and chair as needed.

Essential Functions:               

Community Projects and Career Development

  • Assist in the preparation of engagement contracts and riders as directed by the Chair of Career Studies; manage the sending, receiving, and tracking of all contracts
  • Facilitate tracking of career development and community project budgets and expenses
  • Coordinate closely with the Business Office regarding all financial-related business
  • Produce and keep up-to-date engagement activity itineraries and assist in the dissemination of itineraries and the communication of engagement details with artists, partners, and colleagues, as appropriate
  • Facilitate the distribution of marketing materials, media, and other collateral to community partners and funders, in close coordination with Advancement
  • Maintain up-to-date calendars for community events in internal systems and maintain an up-to-date database of community partners
  • Assist with the expansion of community and entrepreneurial student project's online content as needed.
  • Be an ambassador for the Curtis Institute of Music externally when interacting with community partners and audiences, and when representing Curtis outside of the school
  • Accompany students on select engagements to manage travel and logistics; facilitate artist needs, and coordinate with community partners.
  • Generate and supply concert program and marketing copy to presenters and community partners in advance of print deadlines.
  • Assist with the documentation and evaluation of community projects and provide general administrative support for the Chair of Career Studies; maintain regular office hours and administer essential daily functions including the processing of mail, telephone, and email communications.
  • Coordinate career development workshops, office hours, and speakers throughout the year.
  • Perform other duties as assigned.

Orchestra Production and Student Recital Series

  • Participate in rehearsal duty rotation during CSO and Opera production weeks. Prepare stage plots and coordinate additional production needs for these performances.
  • Attend CSO and Opera productions as directed by the Director of Orchestral Operations to assist with execution of production elements.
  • Assist Director of Orchestral Operations with Curtis-owned instrument distribution and locker assignments at the beginning of each academic year; fulfill other instrument requests throughout the year, as needed; and assist with all needed woodwind and brass instrument repairs
  • Coordinate all large- scale equipment moves with Curtis staff, concert venues, and moving companies.
  • Assist Orchestra Librarian in the preparation of orchestra parts and scores at key times of the year.
  • Take part in Concert-Duty rotation alongside other members of the department to provide staff presence backstage; manage student backstage crew for stage changes, etc. during assigned recital schedule.



  • Excellent administrative writing skills, communication skills, and attention to detail.
  • Self-motivated and proactive worker with the ability to manage multiple project timeliness and priorities.
  • Experience with community –based work and orchestra production is required, teaching artist skills is a plus
  • Schedule flexibility to work additional hours during evenings and weekends.
  • Mature interpersonal skills and ability to handle sensitive, confidential situations and information with poise, tact, and diplomacy.
  • College degree and knowledge of classical music, including orchestral and chamber music repertoire.
  • Knowledge of and comfort working with a variety of computer software applications in Word processing, spreadsheets, database, and presentation software (i.e. Microsoft Suite applications). Experience with OPAS is a plus.


Required Core Values:

The ideal candidate must exhibit:

  • a positive, “can-do” attitude
  • devotion and dedication to Curtis, its students, alumni, and parents
  • passion for his/her work, and contribution to the field and greater good
  • commitment and accountability for his/her work, and his/her ability to effect change
  • desire and willingness to collaborate, think creatively, and make data-driven decisions
  • respect, courtesy, and patience for colleagues, other staff, faculty, patrons, core constituents, and volunteers
  • an eagerness to make Curtis a more diverse and inclusive institution


Working Conditions/Physical Demands:

  • Routine office environment
  • The employee will be required to perform the essential functions of the job during evening and weekend hours


To Apply:

For best consideration, interested and qualified applicants should electronically submit a cover letter, resume, two professional references, and salary requirements to: by July 30, 2019. Curtis offers a competitive salary, commensurate with experience, and an attractive benefit package. Hire is contingent upon the successful passing of PA Act 153 and criminal (ADP) background screenings. No phone calls, please. EOE. URL: