Associate Director of Stewardship

Reports to: Senior Director of Development

Department: Advancement

Status:  Exempt

The Associate Director of Stewardship provides timely and sustained support to the Senior Director of Development and portfolio managers in the ongoing cultivation and stewardship of donors to the Curtis Institute of Music. Reporting to the Senior Director of Development, the Associate Director manages the school’s most important stewardship initiative (the Fellowship Program), provides critical support for the key constituencies of students, parents, and alumni in Advancement-related matters, and is a collaborator in volunteer management, moves management, and department-wide fundraising events.

Key areas of work comprising this position are: 

Curtis Fellowship Program

  • Manage all aspects of the Curtis Fellowship Program, including work with the Dean’s office to assign students to annual and endowed fellowships; draft solicitation letters for new/renewed fellowship gifts; produce mailings that announce fellowship assignments; disseminate fellowship information to appropriate departments
  • Educate students and donors about the policies and procedures of the fellowship program
  • Assist portfolio managers in identifying and communicating about events and news items that might be of interest to the fellowship donors
  • Organize on-campus meetings or communications between individual fellowship students and donors, in accordance with the policies and procedures of the program
  • Plan and execute the annual Dean’s Luncheon for fellowship donors
  • Work with the student affairs office to organize workshops on how students-as-artists can effectively work with donors
  • Maintain fellowship program information in Raiser’s Edge

Stewardship programming and activities

  • Create meaningful baseline stewardship reports for donors and support portfolio managers to customize content
  • Create and execute events around named master classes, student recitals, the Curtis Symphony Orchestra, and other performances
  • Plan an annual calendar of key donor stewardship events and touchpoints and work these into the annual advancement strategy
  • Work with the in-house Raiser’s Edge database specialist to update the current donor list on a semiannual basis
  • Attend recitals, concerts, and events as needed to support overall advancement efforts
  • Contact first-time donors to thank them for their gifts to Curtis
  • Work with the Dean’s office to ensure that named prizes and other awards supported by donors are selected in a timely manner
  • Support the parents of current Curtis students by organizing periodic communications that include information on how to attend on-campus concerts and other parent-related events; leads parent solicitation efforts

Department- and school-wide collaboration

  • Provide the alumni relations director with updated lists of Curtis alumni and updates alumni information in Raiser's Edge as needed
  • Supports the Senior Director of Development in the management of the Friends Board and organizes/attends Friends Board meetings
  • Support the Senior Director of Development in Development Committee meetings
  • Help identify prospects and work with portfolio managers to make assignments and create strategies
  • Lead planning with the Senior Director of Development and collaborate organization-wide on the annual spring gala

Administrative and team responsibilities

  • Respond appropriately and in a timely fashion to key stakeholders and staff
  • Ensure proper recording in the Raiser’s Edge database of all personal activity related to donor and prospect cultivation (i.e., action reports)
  • Participate and collaborate as a member of the Advancement Department through attendance and active presence at meetings
  • Participate actively in advancement events to cultivate prospects and steward donor/volunteer relationships
  • Share responsibility for reaching overall fundraising and participation goals
  • Participate in related professional organizations and training to ensure knowledge of emerging trends and industry best practices
  • Perform other duties as assigned and needed to successfully achieve Advancement Department goals


Candidates should be able to demonstrate:

  • 5 years of stewardship, event planning, or advancement experience
  • Familiarity with Raiser’s Edge or similar CRM software
  • Strong Microsoft office skills
  • Ability to work with donors, committee members, and volunteer leadership with tact and diplomacy
  • Strong work effort with a focus on collaboration
  • Ability to write effectively, speak persuasively, and present information logically and neatly in various contexts
  • Communicate the value of music education
  • Willingness to travel for events and ability to work evenings and weekends as needed, when needed

Required Core Values:

The ideal candidate must exhibit:

  • a positive, "can-do" attitude
  • dedication to Curtis, its students, faculty, staff, alumni, parents, and prospective students 

  • passion for their work, and contribution to the field and greater good 

  • commitment to and accountability for their work, and their ability to effect change 

  • working with energy, empathy, and resolve 

  • respect, courtesy, and patience for colleagues, staff, faculty, patrons, core constituents, and volunteers 

  • improving upon and keeping front of mind personal and institutional practices to make Curtis ever more diverse, equitable, and inclusive 

  • maintaining a collaborative mindset in a small but high achieving organization 

  • administrative excellence that matches the excellence of the Curtis student body 

Working Conditions/Physical Demands:

  • Routine for office environment
  • Travel and night/weekend work occasionally required

To Apply:

For best consideration, interested and qualified applicants should electronically submit a cover letter, resume, three professional references, and salary requirements to: Position will remain open until filled. Curtis offers a competitive salary, commensurate with experience, and an attractive benefit package. Hire is contingent upon the successful passing of PA Act 153 and criminal (ADP) background screenings. No phone calls, please. EOE. URL: