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Practical Procedures


Appointments with administrators

Attire and conduct

Contact information

Curtis Store

Fax machines

Fire drills

Food and beverages

Guests

Gym Fee Reimbursement

Identification cards

Inclement-weather hotline

Internet and E-mail access

Lockers

Media Access

Online social networking guidelines

Personal property

Photocopying

Publications

Security

Student information shelves

Taxi Reimbursement

Use of classrooms and studios


Appointments with administrators

President: make an appointment

Dean: open-door policy or make an appointment through the receptionist in the Main Building

Executive Vice President: make an appointment

Controller: make an appointment


Attire and conduct

It is expected that appropriate attire will be worn at all times, especially at recitals and concerts and at special social functions. Students are expected to conduct themselves in a professional manner at all times. Students must not engage in any conduct that is prohibited by law or that may reflect adversely upon either their reputation or that of Curtis.

For more information, see the Student Code of Conduct.


Contact information

Curtis students are required to have a working Curtis e-mail address as well as a residential telephone or mobile phone with voice mail or an answering machine. If contact information at school or at home changes, please report it immediately to either the registrar or the director of student services.

The Family Educational Rights and Privacy Act (FERPA) defines "directory information" as information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. Directory information includes the following:

  • name
  • sex
  • date and place of birth
  • marital status
  • home and school address
  • e-mail address
  • phone number
  • major field of study
  • dates of attendance
  • degrees
  • honors or awards
  • photograph or video image
  • the most recent education institution attended
  • parents’ names, addresses, and phone numbers

Students may choose at any time to have their directory information marked confidential by submitting a written request to the registrar


Curtis Store

The online store offers links to the distributors of Curtis-connected CDs; and to CafePress.com, which sells Curtis memorabilia, such as T-shirts, sweatshirts, mugs, and bumper stickers. Orders are mailed directly from Café Press.


Fax machines

With permission of the dean or the registrar, students may use a Curtis machine to send a fax for school-related business.


Fire drills

The Philadelphia fire marshal requires that Curtis have fire drills throughout the school year. Upon hearing the fire alarm, everyone must leave the building within three minutes. Close all doors and windows, and turn off the lights if time permits. When the "all clear" is given, return to the building.


Food and beverages

Food and beverages (except bottled water) are not permitted in any practice rooms, teaching studios or classrooms, whether in 1726 Locust, 1718 Locust or Lenfest Hall. Food and beverages are also not permitted in Field Concert Hall, Gould Rehearsal Hall, or the Rock Resource Center. Food and beverages are allowed in the Student Lounge in 1726 and in the Medveckis Media Room in Lenfest Hall. As a courtesy to other students, please clean up after eating and/or drinking in the Student Lounge or Medveckis Media Room. 


Guests

Guests are welcome at Curtis during regular school hours and are required to sign the guest book at the security desk in the Gary and Naomi Graffman Common Room. A record of all guests is required for institutional security and maintenance. Guests are not permitted to attend lessons, classes, or student practice.

Students must receive approval from the dean (or, in his absence, the registrar, assistant dean of student services, or the executive assistant to the president) in order for their guests to be permitted beyond the Graffman Common Room. Only faculty, staff, and students are allowed free access to the practice rooms and areas beyond the Common Room. Guests may be shown the school only if permission has been granted and if they are accompanied by a student or staff member while in the building.

Attendance at rehearsals of any kind is subject to approval by the instructor or conductor in charge. Parents may wait for their students only in the Graffman Common Room and are not permitted in practice- or classrooms. Students are not permitted to open the basement door to allow entry to the building.

For Lenfest Hall guest regulations, please refer to the Residential Handbook or the Security Desk for more information.


Gym Fee Reimbursement

Curtis encourage students to be physically active. There are a number of excellent health clubs and gyms in the area. Curtis reimburses students $100 per semester toward these fees. Proof of usage is required for funding after the first semester. Students enrolled in the Zarett fitness program are not eligible for gym reimbursement. Please contact assistant dean Thomas Bandar for more information.


Identification cards

Students receive a photo ID from the Student Services Office when they begin their enrollment at Curtis. Students must carry their ID cards at all times when in Curtis buildings and must present them when asked by any member of the administrative staff or the school's security guards.  These cards are used for entry into secure areas of Lenfest Hall and 1718.  The ID cards also carry dining plans that are used in Lenfest Hall.

If you have lost your Curtis photo ID card, contact the security desk in Lenfest Hall immediately.  The first replacement card will be free, but additional cards will cost $15.00.

Students who need a more traditional college ID card with a photo and expiration date should contact Thomas Bandar, assistant dean.


Inclement-weather hotline

In case of inclement weather: (215) 717-3173

A recorded message gives updated information about activities at Curtis. A new message will be recorded by 7 a.m. when inclement weather will affect activities; the message will be updated throughout the day as necessary.

Generally speaking unless the City of Philadelphia declares a state of emergency, Curtis will remain open and functioning. However some classes or events may be canceled. Those who reside in an area where safe travel to Curtis may be affected by a weather incident should contact their teacher or immediate supervisor.


Internet and E-mail access

All students are automatically signed up for Internet and e-mail access through Curtis at a cost of $100 per year, payable at registration. All Curtis students are assigned a Curtis.edu e-mail address and are expected to check it frequently for information about their lessons, schedule changes, and other important information. Internet-connected computers are available in Lenfest Hall, on the third floor of the Milton L. Rock Resource Center and in the Student Lounge in the Main Building.


Lockers

While at Curtis students may use one of two kinds of lockers for supplies:

Instrument lockers

Students who play orchestral instruments are issued a locker in the basement of the Main Building for their instruments and books. See the orchestra manager on the fourth floor of the Milton L. Rock Resource Center for a locker assignment and a combination lock.

Coat lockers

Nonorchestral majors can reserve a book-and-coat locker, located in the basement hallway of the Main Building. See the orchestra manager for locker assignment and lock combination.


Media Access

Students must consult with a member of the External Affairs and Patron Engagement Office before booking interviews, photography, videography, or any other media activities at Curtis. This includes invitations to review performances, conduct interviews, audio- or video-record lessons/rehearsals, and tours of Curtis by reporters for newspapers, magazines, radio, television, documentary crews, bloggers, or any other media outlet.

If you are contacted by a member of the media, you should contact Jennifer Kallend, director of public relations and online engagement, at (215) 717-3190 or jennifer.kallend@curtis.edu. She will arrange the necessary permissions with the Council of Deans, faculty members, your fellow students, and ensure compliance with the media policies laid out by the school.  

Members of the media must be accompanied by a member of the PR staff while on the Curtis campus. At no time may they enter the residential area of Lenfest Hall.


Online social networking guidelines

Social networking websites, such as Facebook, Twitter, and MySpace, are increasingly popular among university and secondary school students. Curtis students should be aware that social networking sites can pose risks that should be considered carefully by anyone contemplating a post. Items posted on these sites are available for worldwide view by virtually anyone and can circulate long after posting. (Do you really want future employers or colleagues to read later about your activities last weekend, or to read your opinions about another individual, written in a moment of anger?)

The following guidelines are intended to build your awareness of the risks of public exposure on these sites and to promote safety.

  • Do not use any identifying information, such as your name, address, or school name.
  • Do not post photos of yourself.
  • Reference to drugs, alcohol, and sexual behavior should be avoided.
  • Set your web page to "private."
  • Follow Curtis's guidelines for conduct: "Students are expected to conduct themselves in a professional manner at all times. Students must not engage in any conduct that is prohibited by law or that may reflect adversely upon either their reputation or that of Curtis."

Personal property

Please leave all coats, hats, books, instruments, and the like in your locker.

Do not at any time leave personal property or library materials in the halls, studios, classrooms, coat room, Field Concert Hall, or the Gary and Naomi Graffman Common Room, as this may result in loss of property or accidents.


Photocopying

Photocopiers for student use are located in Lenfest Hall (2nd floor), the main room of the library's second floor and in the Student Lounge in the main building. 


Publications

Each Wednesday the Communications Office distributes “Take Note,” a bulletin of current Curtis announcements and activities, via e-mail. This office also produces Overtones, the semiannual magazine of the Curtis Institute of Music. Copies are available in the Gary and Naomi Graffman Common Room.

Submit news


Security

All Curtis students should carry their Curtis ID with them at all times, easily accessible for entry to Lenfest Hall, 1726 Locust Street, 1718 Locust Street, and the Rock Resource Center at 1720 Locust, where the security guards are required to ask for identification.

If you have lost your Curtis photo ID, contact the assistant dean of student affairs and residence life, Thomas Bandar, immediately to obtain a new one ($15 replacement fee).

On occasion guards making their rounds at night or on weekends need to lock the inner doors to 1726 Locust Street. They post a notice indicating when they will return. The vestibule remains open so no one is required to wait on the street in inclement weather or after dark.

Please cooperate with Curtis security staff as they carry out their required procedures to ensure the safety of the entire Curtis community.


Student information shelves

Information and application forms for financial aid and on-campus employment, as well as time sheets for student workers, are available on the student information shelves in the Student Lounge vestibule.


Taxi Reimbursement

Students are encouraged to live within a convenient walking distance of the Institute. Because of concerns for your safety, Curtis will reimburse students who take a taxi home from Curtis because they are required to be at school late or to UPenn Student Health Services if they are ill. This does not mean that if you like to hang out late at Curtis with your friends, have an evening gig, or go out socially that you will be reimbursed. Although we would encourage you to take a taxi under those conditions if you feel unsafe, it is not the responsibility of Curtis to pay that expense. This does not cover taxi fares to/from the airport, even for transportation to competitions, gigs, etc. Such transportation is part of your total travel expenses based on your allotment by the financial aid office.

Students are encouraged to become familiar with the SEPTA local public transportation system. The SEPTA system offers cheap, reliable service throughout the city and surrounding area. Excellent SEPTA maps are available from Associate Dean Laurel Grady and Veronica McAuley. Free tokens are available for Curtis-related events. The SEPTA system offers easy access to the UPenn campus and the Student Health Center. When possible, you are expected to use SEPTA rather than a taxi, especially during regular daylight hours for non-emergency matters.

Curtis does not cover the transportation expense of students taking courses at the University of Pennsylvania, nor does it cover transportation expenses for private (non-Curtis) gigs, competitions, or auditions.


Use of classrooms and studios

Curtis students are not allowed to teach private lessons in Curtis studios or classrooms when school is in session from 9 a.m. to 6 p.m., Monday through Friday.

On weekends and at other times, students may teach if they have written permission from the dean (or another senior staff member, the registrar, or the director of student services) on file at the 1726 security desk. Permission is granted on a case-by-case, one-time-only basis.

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