Access Policy

The collections in the Curtis Archives are open by appointment to all members of the Curtis community, visiting researchers, and the general public. Please note that use of some materials may be restricted by law, donor stipulations, or preservation concerns. Any restrictions are noted in published finding aids.

General access notes:

  • The archivist reserves the right to close portions of any collection if it contains sensitive information or violates the privacy of living individuals. In instances in which an individual’s death is uncertain, a restriction period of 80 years from the creation date applies.
  • Student records and others containing private information are restricted for 80 years after the creation date unless written permission is provided by the student or next-of-kin. For deceased students a list of basic factual information will be provided.
  • Faculty and staff records are restricted for 70 years after their creation date unless written permission is provided by the respective individual or next-of-kin. For information on individuals within the restriction period please consult the Managing Director of External Affairs and Patron Engagement.
  • Minutes of the board of trustees, board of overseers, and board of the Mary Louise Curtis Bok Foundation are restricted for 50 years after their creation date.
  • Other administrative records are restricted for 50 years after their creation date unless otherwise stipulated by the transferring department.
  • Unprocessed collections are not open for research.