Title: Coordinator of Touring and Community Engagement
Reports to: Director of Curtis On Tour and the Director of Professional Development and Community Engagement
Department: Department of Performance Studies
Reporting to the Director of Professional Development and Community Engagement as well as the Director of Curtis On Tour, the Coordinator provides administrative support to both Directors and is responsible for coordinating touring and community engagement logistical and travel details. The ideal individual will have the ability to exercise good judgment in a variety of situations and problem-solve under pressure; will be highly organized and detail-oriented; will have strong written and verbal communication skills; and will have the ability to manage multiple priorities and projects. The ideal candidate will have schedule flexibility to work additional hours, be on-call, and travel on tour as needed.
- Coordinate travel and logistics for community engagement events and tours, including, but not limited to, processing visa applications, booking flights and hotel accommodations, and serving as the primary liaison with the travel agent, as appropriate.
- With the Directors, create and update tour and engagement itineraries. Distribute itineraries and engagement details to artists, presenters, community partners and colleagues, as appropriate.
- Coordinate the creation of and distribution of program copy to presenters and community partners.
- Alongside the Directors, prepare engagement contracts. Track contracts and payment of fees.
- Assist the Directors with budget tracking and facilitate expense reporting.
- Maintain up-to-date calendars for tours and community engagement events in internal systems. Track tour data for statistical reporting and historical record-keeping.
- Create and maintain a database of presenters and community partners.
- Under the guidance of the Directors and in close coordination with the Advancement Department, regularly update information and other content on Curtis.edu. Assist with expansion of available online content.
- Working closely with the Advancement Department, coordinate the distribution of marketing materials, media, and other collateral to presenters, community partners, and funders.
- Maintain regular office presence and administer essential daily functions including the processing of mail and telephone and email correspondence for professional development opportunities.
- Provide on-call support during tours, residencies, and other performance engagements to handle unforeseen logistical issues. Keep the Directors apprised of such issues and recommended solutions.
- Accompany musicians to residencies and on tour to coordinate logistics and administer duties as needed.
- Perform other duties as assigned.
- Excellent administrative writing skills, communication skills, and attention to detail.
- Self-motivated and proactive worker with the ability to manage multiple project timelines and priorities.
- Experience with travel logistics and tour planning. Experience with community engagement preferred.
- Schedule flexibility to work additional hours and travel as needed.
- Mature interpersonal skills and ability to handle sensitive, confidential situations and information with poise, tact, and diplomacy.
- College degree and knowledge of classical music.
- Knowledge of and comfort working with a variety of computer software applications in word processing, spreadsheets, database, and presentation software (ie, Microsoft Word, Excel, Access)
- Knowledge of foreign languages a plus.
Working Conditions/Physical Demands:
Routine for office environment.
For best consideration, interested and qualified applicants should electronically submit a resume, two professional references, and salary requirements to: email@example.com by May 8, 2015. Curtis offers a competitive salary, commensurate with experience, and an attractive benefits package. Position open until filled. No phone calls, please. EOE.